Office Equipment Rental Market Size, Share, Growth, and Industry Analysis, By Types (Printer Rental, Office Furniture Rental, Computer Rental, Other) , Applications (Long Term Rental, Short Term Rental) and Regional Insights and Forecast to 2033

Office Equipment Rental market Size

The Global Office Equipment Rental market was valued at USD 92.48 million in 2024 and is projected to grow to USD 95.9 million by 2025. By 2033, the market is expected to reach USD 136.57 million, exhibiting a compound annual growth rate (CAGR) of 3.7% during the forecast period from 2025 to 2033.

This growth is driven by the increasing preference for cost-effective office solutions, the rise of small and medium-sized enterprises (SMEs) opting to rent rather than purchase equipment, and the growing trend towards flexible and scalable work environments.

Office Equipment Rental Market

The office equipment rental market supports approximately 40% of small and medium-sized enterprises (SMEs) globally, enabling cost-effective access to advanced technologies. Over 60% of businesses that rent office equipment cite reduced operational costs and enhanced flexibility as primary benefits. The market is particularly significant in industries requiring frequent upgrades, with over 35% of rentals comprising printers and copiers, followed by computers and audiovisual equipment at 25%. Emerging regions like Asia-Pacific are observing a 20% year-on-year growth in rental service adoption, driven by expanding SME ecosystems and remote working trends.

Office Equipment Rental Market Trends

The adoption of office equipment rental services is fueled by a growing preference for cost-saving and flexible operational models. Studies indicate that nearly 50% of companies in North America and Europe prefer renting over purchasing due to lower upfront investment and reduced maintenance concerns. Moreover, in Asia-Pacific, around 70% of SMEs use rental services for office machinery to meet the demands of a rapidly digitizing business environment.

Data highlights that 35% of rented office equipment consists of printers and scanners, which are essential for businesses in document-intensive sectors. This is followed by audiovisual devices, accounting for 20% of the rentals, driven by increased virtual meetings and hybrid work setups. Additionally, laptops and desktops make up 30% of the rental market, especially with the surge in remote work since 2020. In emerging markets, the shift towards energy-efficient devices has contributed to over 15% of rental growth, as companies aim to meet sustainability goals.

The market is also seeing substantial activity in sectors like education and healthcare. Educational institutions represent 25% of rental agreements for equipment such as projectors and screens. Meanwhile, healthcare facilities account for 10%, focusing on devices for administrative and telehealth purposes. This trend reflects a diverse and growing demand for rental solutions across multiple industries.

Office Equipment Rental Market Dynamics

The office equipment rental market thrives on its ability to meet the dynamic needs of businesses. Globally, 40% of small businesses use rental services to access cost-effective solutions, while medium-sized enterprises account for 35% of the market demand, especially in sectors like IT and education. Rental options for printers and copiers dominate, representing 35% of total rentals, followed by laptops and desktops at 30%. The emergence of shared workspaces contributes to a 20% rise in demand for flexible office solutions. The influence of environmental policies is evident, with 50% of large corporations opting for energy-efficient rental equipment.

Drivers of Market Growth

"Increased Demand for Hybrid Work Solutions"

The global shift to hybrid work models has resulted in 35% of businesses worldwide increasing their reliance on office equipment rental. In the IT sector alone, 30% of SMEs prefer renting laptops and portable devices to accommodate remote employees. In North America, 60% of rentals in 2023 were driven by businesses requiring temporary setups for hybrid offices. Asia-Pacific shows a sharp rise in demand, with 20% of regional SMEs reporting higher adoption rates for rental services due to the expansion of coworking spaces and startup hubs.

Market Restraints

"Preference for Refurbished Equipment"

The refurbished equipment market is a growing competitor, with 25% of small businesses globally opting for pre-owned devices due to affordability. In Europe, refurbished equipment sales increased by 15% in 2023, directly affecting rental demand. Furthermore, in North America, 10% of medium-sized enterprises report transitioning from rental services to purchasing refurbished printers and copiers. The appeal of refurbished equipment lies in its one-time cost, reducing the need for long-term rental agreements.

Market Opportunities

"Demand for Advanced Technology"

The rapid pace of technological development offers significant opportunities for rental companies. Globally, 50% of businesses seek advanced solutions such as cloud-based printers and AI-enabled office devices. In the Asia-Pacific region, demand for smart equipment grew by 15% year-on-year, fueled by startups in the IT and education sectors. Furthermore, in North America, 20% of enterprises prefer renting rather than buying cutting-edge technology to ensure they remain competitive without incurring high capital expenses.

Market Challenges

"High Maintenance Costs"

Maintenance costs remain a persistent challenge, impacting 25% of rental providers. In Europe, service-related expenses have increased by 10% over the past year, attributed to a shortage of skilled technicians. Globally, 15% of rental agreements face delays in equipment servicing, resulting in reduced customer satisfaction. In emerging economies, 20% of providers struggle with high operational costs due to a lack of local technical expertise, limiting their ability to offer competitive pricing.

Segmentation Analysis

The office equipment rental market is segmented by type and application. Printers account for 35% of rental demand, followed by computers at 30%, and office furniture at 20%. In terms of application, 60% of rentals are long-term, catering to stable business operations, while 40% are short-term, addressing temporary needs such as events or seasonal projects.

By Type

• Printer Rental: Printer rentals dominate the market, accounting for 35% of total demand. High-speed multifunctional printers are preferred, especially in sectors like education and legal services. In North America, 40% of businesses renting printers are small and medium-sized enterprises requiring efficient document management.
• Office Furniture Rental: Office furniture rentals represent 20% of the market, driven by startups and co-working spaces. In Europe, 50% of furniture rentals involve ergonomic chairs and desks for hybrid work setups, while Asia-Pacific observes a 30% increase in demand for modular office furniture due to rising SME numbers.
• Computer Renta: Computer rentals account for 30% of market share, primarily for laptops and desktops. The IT sector drives this demand, with 45% of global computer rentals catering to software testing and temporary staffing needs. Emerging economies in Asia-Pacific report a 20% increase year-on-year in laptop rentals due to the rise of remote work.
• Other Equipment Rentals: This category, including audiovisual devices and telecommunication equipment, makes up 15% of the market. In the Middle East, 25% of rentals in this segment cater to event management companies requiring projectors and sound systems for conferences.

By Application

• Long-Term Rental: Long-term rentals constitute 60% of the market, with companies preferring stable and predictable operational costs. In North America, 50% of long-term agreements involve IT equipment, while Asia-Pacific reports a 20% rise in long-term furniture rentals due to co-working spaces.
• Short-Term Rental: Short-term rentals account for 40% of demand, often for events, seasonal projects, or temporary expansions. In Europe, 30% of short-term rentals are for printers during annual reporting periods, while the global market sees 15% of short-term agreements involving laptops for training sessions.

Office Equipment Rental Market Regional Outlook

The office equipment rental market varies significantly across regions. North America holds 35% of global demand, followed by Europe at 25%, Asia-Pacific at 30%, and the Middle East & Africa at 10%. Each region shows unique trends based on economic and technological factors.

North America 

North America accounts for 35% of the global market, driven by the presence of large enterprises and advanced infrastructure. In 2023, 40% of small businesses opted for rentals to manage costs, while 30% of rentals involved high-speed printers. The hybrid work model contributes to a 20% rise in demand for laptops and office furniture rentals.

Europe 

Europe represents 25% of the global market, with sustainability initiatives driving 50% of furniture rentals involving eco-friendly designs. In 2023, 35% of SMEs in Europe rented computers for temporary staffing projects, and 15% of rentals involved audiovisual equipment for corporate events.

Asia-Pacific 

Asia-Pacific holds 30% of global market share, with 60% of rentals driven by SMEs and startups. In 2023, 40% of furniture rentals were from India and China, while 25% of computer rentals catered to IT and educational sectors. The region’s demand for printers grew by 15%, fueled by manufacturing and logistics industries.

Middle East & Africa 

The Middle East & Africa accounts for 10% of global demand, with infrastructure development projects driving 25% of furniture rentals. In 2023, 20% of rentals involved audiovisual equipment for corporate events and conferences, while computer rentals grew by 10%, catering to administrative needs in the education sector.

List of Key Office Equipment Rental Market Companies Profiled

• CORT
• Digitech Office Equipment
• Dominion Business Machines
• eTech Rentals
• Hire Intelligence
• KOPKARLA
• Lifestyle
• Peter Paul Office Equipment
• Rent-A-Bit
• Rentuu
• Round Rock Copier
• SmartSource

Top Companies by Market Share

1. CORT holds the largest market share at approximately 18% globally, supported by its wide range of offerings in furniture and office equipment rental for both businesses and events.
2. SmartSource ranks second with around 12% market share, driven by its focus on IT and technology equipment rental solutions, including laptops and audiovisual devices.

Recent Developments by Manufacturers in the Office Equipment Rental Market 

1. In 2023, CORT expanded its operations by opening 10 new branches across North America, particularly targeting urban centers with high SME densities. This expansion has increased its service coverage by 15% year-on-year.
2. SmartSource launched a new IT rental package in early 2024, including high-performance laptops and networking equipment, which saw a 20% adoption rate among tech startups.
3. In Europe, Hire Intelligence introduced a sustainable equipment initiative in 2023, focusing on energy-efficient office solutions. This move increased its client base by 10% in six months.

New Product Developments

1. CORT launched its eco-friendly furniture rental line in mid-2023, which includes desks made from 100% recycled materials. The product range has already been adopted by 25% of corporate clients in Europe.
2. SmartSource introduced "VR Ready Rentals" in late 2023, catering to industries such as gaming and corporate training. These packages include VR headsets and compatible laptops, which accounted for 15% of its total rentals in Q4 2023.
3. In Asia-Pacific, Rentuu introduced short-term printer rentals equipped with AI-driven document sorting features, which reduced processing times by 30% compared to standard models.
4. Peter Paul Office Equipment enhanced its offerings with cloud-integrated printers in early 2024, targeting businesses seeking seamless remote access. This innovation boosted printer rentals by 20% in Q1 2024.

Investment Analysis and Opportunities

1. The office equipment rental market saw investments worth approximately 30% more in 2023 compared to 2022, focusing on technology upgrades and eco-friendly equipment.
2. In Asia-Pacific, $500 million was invested in 2023 by rental companies to expand operations in emerging markets such as India and Vietnam, where SME growth surged by 15% year-on-year.
3. North America observed significant investments in IT rentals, with 40% of funds directed toward high-end computing and networking devices to cater to the hybrid work model demand.
4. Opportunities are emerging in the Middle East, where infrastructure projects have led to a 25% increase in demand for rented office setups, particularly in tech-enabled workspaces.

Report Coverage of Office Equipment Rental Market

The market report includes:

1. Segmentation by Type: Detailed analysis of printers (35% of demand), computers (30%), and office furniture (20%).
2. Regional Analysis: North America leads with 35% market share, followed by Asia-Pacific at 30% and Europe at 25%.
3. Competitive Landscape: Profiles of key players such as CORT and SmartSource, with their market strategies and recent developments.
4. Future Trends: Predictions highlight the growth of short-term rentals (40% of applications) and demand for advanced tech solutions.
5. Sustainability Focus: Growing preference for eco-friendly products, representing 20% of rentals globally by 2024.